Jobs at OIAF
Working with the OIAF
“Working at the Ottawa International Animation Festival through the Job Creation Program was one of the best decisions I ever made. It was without a doubt, the most fun I have ever had at work. It challenged me and was hard work, but simply put, it was the best work experience I have ever had. The staff at OIAF are like family and I still miss working there. but I was fortunate enough that the experience I gained there lead to a career change and a wonderful job – a job that I would not have secured if I had not joined this program. If you are seeking work, looking to switch careers or simply looking to challenge yourself or would love to have fun at work OIAF is for you.”
– Caroline G.
OIAF Film Operations Manager
The Canadian Film Institute is looking for a Film Operations Manager. This entry level position plays a key role in the technical production of both live and online Canadian Film Institute (CFI) events and screenings.
The Canadian Film Institute is a registered charity which runs film events and festivals throughout the year including the Ottawa International Animation Festival, which is one of the largest events of its kind in the world, and IFFO – the International Film Festival of Ottawa.
We offer a fun work environment with a downtown office in the Arts Court Building. You must be able to work in person in the office. During OIAF and IFFO, as well as our smaller events, you may be required to work unusual hours.
Reporting to the Director of Film Operations, the Film Operations Manager will:
- Provide administrative assistance for CFI events and festivals including, but not limited to:
- Website and database management,
- Arranging delivery and keeping track of presentation materials
- Other operational responsibilities.
- Assist with tracking and organizing print traffic
- Correspond with filmmakers, producers and distributors regarding submissions and screening materials
- Test and troubleshoot of screening materials and equipment
- Creation of DCPs, blu-rays, video/audio files, and other on-screen materials for screenings and events when necessary
- Assist with technical logistics, procurement, and A/V presentation for all CFI events and festivals
- Includes the procurement and maintenance of computers and office-related technical equipment, and providing assistance with technical issues in the office and at all CFI venues.
- Creating and editing trailers to be used for marketing our larger events: OIAF, IFFO, and EUFF.
- Assist with the preparation and organizing of Ottawa International Animation Festival (OIAF) film programming
- Process incoming entries and manage the OIAF’s database
- Help with the coordination and logistics of the OIAF Selection committee process
- Monitor incoming materials for programmed films
- Prepare OIAF film programming information for publications and website
Office Location: Arts Court, 2 Daly Ave. Ottawa
Remuneration: Six-month contract (May-October) with potential to become permanent. Total gross contract pay is $20,783, alongside valuable networking and skill development opportunities.
Requirements
- Attention to detail
- Organizational skills
- Self-directed, but comfortable asking questions/for help as needed
- Previous experience with running tech for live events, screenings, presentations, etc
- Able to work in a busy environment
- Excellent communication skills
- Keeps calm under pressure
- Passion for film
- Video editing and encoding knowledge/experience
- This position requires working from the office
Skills and Abilities
- A post-secondary degree or diploma in a relevant field of study is preferred but not required
- Adobe Creative Suite experience
- Strong computer skills (Microsoft Office, Google Workspace)
- Knowledge/experience with web design, coding, HTML, SQL
- Experience with film programming
- French, other languages
The OIAF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.
Deadline to apply: April 19th
Apply with your resume and cover letter below:
Job Creation Partnership Program
What is the Job Creation Partnerships (JCP) Program?
JCP is an employment program offered in partnership by Ottawa Festival Network (OFN) and the Province of Ontario’s Ministry of Labour, Immigration, Training and Skills Development (MLITSD) to provide work experience to Ontario’s unemployed job seekers. The JCP program provides opportunities to work on projects that benefit the community or local economy while providing participants opportunities to acquire or maintain job skills, to expand a network of contacts, and to maintain an active resume.
Job Creation Program Position: OIAF Registration and Box Office Coordinator
Contract Term: Desired 26 Weeks
START DATE: asap
End Date: 26 weeks
Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It’s an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world. Like working with people, organizing and databases? This job is for you. The OIAF Registration and Box Office Coordinator will work with artists, animation industry and the general public to handle pass and ticket sales. You will follow a set of daily tasks to process sales, liaise with customers and make the passes. During the Festival you will work with a team of volunteers to arrange for pass pickup and on-site sales.
Work Schedule: Full Time – 4 business days (32 hours per week)
Office Location: Arts Court, 2 Daly Ave. Ottawa
Remuneration:
$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).
To apply and for more details: https://www.ottawafestivals.ca/job/ab5-registration-and-box-office-coordinator-ottawa-international-animation-festival/
Job Creation Program Position: OIAF Film Operations Assistant
Contract Term: 26 Weeks
Start Date: asap
End Date: 26 weeks
Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world with an annual attendance of 28,000 and attracts artists, producers, students, and animation fans from around the world. This is a unique opportunity to work on a major international event! This position reports to the Director of Film Operations.
Work Schedule: Full Time in-person – 4 business days (32 hours per week)
Work Location: Arts Court, 2 Daly Ave. Ottawa
Remuneration:
$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).
To apply and for more details: https://www.ottawafestivals.ca/job/ab3-film-operations-assistant-ottawa-international-animation-festival/
Position: OIAF Client Services Assistant
Contract Term: Desired 26 Weeks
START DATE: May 13, 2024
End Date: 26 weeks
Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind; with an annual attendance of 28,000 the OIAF attracts artists, producers, students, and animation fans from around the world. This is a unique opportunity to work on a major international event! The OIAF Client Services Assistant will work with the Development Manager and Industry Relations team to plan and execute all aspects of the Festival related to community and business partnerships. This position involves aspects of outreach and communications, sales and advertising, events management, web content development and other tasks as required.
Office Location: Arts Court, 2 Daly Ave. Ottawa
Job Responsibilities:
- Liaise with existing OIAF stakeholders and assist with coordination and/or delivery of partnership benefits including social media or marketing exchanges, Festival passes, and other promotional items;
- Assist with a variety of event logistics tasks relating to sponsored events or other sponsorable assets;
- Ensure that the OIAF website and other relevant Festival communications have necessary and updated stakeholder information;
- Work with community groups and businesses on cross-promotion opportunities.
- Assist with coordinating the needs of stakeholders and VIPs before and during the Festival to help maintain good relationships;
- Assist in the preparation of correspondence, data management, and other clerical support tasks as needed;
- Assist in stakeholder appreciation outreach and reports after the Festival;
- Collaborate with other staff in different capacities as they arise.
Skills and Abilities
- Strong listening and relationship management skills
- Great problem-solving and prioritization abilities
- Excellent analytical skills and attention to detail
- Effective organizational skills and capacity to take initiative
- Strong computer literacy: ability to quickly learn new programs/platforms and take initiative to troubleshoot
- Excellent communication skills in English (verbal and written); French and/or other languages are an asset
- Previous sponsorship/stakeholder, marketing and sales experience an asset
- Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
- An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
- Live in Ontario
- Legally authorized to work in Canada
- Have one, or both, of the following criteria:
- Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY))
- Paid employee payroll premiums, i.e., employed in Canada, in five of any of the last ten years.
Learning Opportunities and Additional Benefits
- Work behind the scenes of a dynamic, international film festival
- Learn and/or level up your proficiency in platforms like Airtable, Eventive, Eventival, and more
- Dedicated in-house seminars to learn about all aspects of event management.
- Meet people within the local, Canadian, and international film industry
Remuneration:
$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).
What’s Next? Forward your resume and cover letter to jobs@ottawafestivals.ca. Put “OIAF Client Services” in the subject line. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please visit: https://www.ottawafestivals.ca/jobs/jcp-overview/. Ottawa Festivals welcomes and encourages applications from all eligible individuals.
Job Creation Program Position: OIAF Communications Coordinator
Contract Term: Desired 26 Weeks
START DATE: asap
End Date: 26 weeks
Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world with an annual attendance of 28,000 and attracts artists, producers, students, and animation fans from around the world. This is a unique opportunity to work on a major international event! This position reports to the Communications Manager
Work Schedule: Full Time – 4 business days (32 hours per week)
Office Location: Arts Court, 2 Daly Ave. Ottawa
Remuneration:
$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).
To apply and for more details: https://www.ottawafestivals.ca/job/ab2-communications-assistant-ottawa-international-animation-film-festival/
Job Creation Program Position: OIAF Volunteer Coordinator
Contract Term: Desired 26 Weeks
START DATE: July 6, 2023
End Date: 26 weeks
Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It’s an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world. Do you love planning parties and events? This job is for you. Working with the OIAF team, you will plan major events for the Festival such as the Cartoon Network Animators Picnic for over 500 people.
Work Schedule: Full Time – 4 business days (32 hours per week)
Office Location: Arts Court, 2 Daly Ave. Ottawa
Remuneration:
$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).
To learn more and to apply: https://www.ottawafestivals.ca/job/ab1-volunteer-coordinator-ottawa-international-animation-film-festival/
Position: OIAF Festival Coordinator
Contract Term: 26 weeks
Start Date: June 10, 2024
End Date: December 6, 2024
Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It’s an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world. The OIAF Festival Coordinator will assist the Festivals Manager with general festival logistics, box office and venue preparation, organizing publications materials, and coordinating the European Union Film Festival (EUFF). This position involves interdepartmental coordination, customer service, supervising staff and volunteers, troubleshooting tech, and proofing print materials.
Work Schedule: Four days (32 hours) per week
Office Location: Arts Court, 2 Daly Ave. Ottawa
Job Responsibilities:
- Assist Festivals Manager and Managing Director with general festival logistics
- Train and supervise box office staff during the festival
- Prepare box office and venue kits, including setting up computers and devices
- Assist Festivals Manager and Designer to organize and proof publication materials
- Assist Managing Director with financial reporting and bookkeeping
- Assist Festivals Manager in coordinating the EUFF
Skills and Abilities Required:
- Excellent communication with colleagues and customers (verbal and written)
- Strong copywriting and proofreading skills
- Good organizational skills and initiative
- Attention to detail and accuracy
- French language fluency (verbal and written) is an asset
- Experience working with cash, sales, and customer service
- Experience training and supervising volunteers or staff is an asset
- Ability to consistently meet deadlines
- Strong computer skills: the ability to quickly learn new programs/platforms and to take the initiative to troubleshoot
- Applicants must be eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
- An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
- Live in Ontario
- Legally authorized to work in Canada
- Have one, or both, of the following criteria:
- Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY))
- Paid employee payroll premiums, i.e., employed in Canada, in five of any of the last ten years.
Learning Opportunities and Additional Benefits:
- Work behind the scenes of a dynamic local film festival
- Learn and/or level up your proficiency in platforms like Airtable, Eventive, Quickbooks, Stripe, and more
- Dedicated in-house seminars to learn about all aspects of event management
- Meet people within the local, Canadian, and international film industry
Remuneration:
$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).
TO APPLY: Complete this application form.
Position: Graphic Designer
The Ottawa International Animation Festival is seeking an intern graphic designer to help us create some dynamic promotional content including advertisements, merchandise design, imagery for the website and publication layout. This is a great opportunity to build your portfolio, take your career to the next level, and learn on the job.
This is a Canada Summer Jobs position.
Contract length: June 17 to August 30, 2024
Hours: 40 hours/week. Work from home or in the office.
Wage: $19.60/hour
To apply, you must be
- a student or a graduate of a graphic design, industrial design, or interior design post-secondary program.
- aged between 15 and 30 and legally entitled to work in Canada. (International students are not eligible.)
Skills Required:
- Strong graphic design and layout skills
- Advanced Adobe Suite
- Some experience using WordPress is a plus
- Attention to detail
- Excellent organizational and communication skills
- Time-management skills
TO APPLY: Complete this application form before May 31