Jobs at OIAF

Working with the OIAF

“Working at the Ottawa International Animation Festival through the Job Creation Program was one of the best decisions I ever made. It was without a doubt, the most fun I have ever had at work. It challenged me and was hard work, but simply put, it was the best work experience I have ever had. The staff at OIAF are like family and I still miss working there. but I was fortunate enough that the experience I gained there lead to a career change and a wonderful job – a job that I would not have secured if I had not joined this program. If you are seeking work, looking to switch careers or simply looking to challenge yourself or would love to have fun at work OIAF is for you.”
– Caroline G.

 

The OIAF is currently seeking:

 

OIAF Film Operations Manager

The Canadian Film Institute is looking for a Film Operations Manager. This entry level position plays a key role in the technical production of both live and online Canadian Film Institute (CFI) events and screenings.

The Canadian Film Institute is a registered charity which runs film events and festivals throughout the year including the Ottawa International Animation Festival, which is one of the largest events of its kind in the world, and IFFO – the International Film Festival of Ottawa.

We offer a fun work environment with a downtown office in the Arts Court Building. You must be able to work in person in the office. During OIAF and IFFO, as well as our smaller events, you may be required to work unusual hours.

Reporting to the Director of Film Operations, the Film Operations Manager will:

  • Provide administrative assistance for CFI events and festivals including, but not limited to:
    • Website and database management,
    • Arranging delivery and keeping track of presentation materials
    • Other operational responsibilities.
  • Assist with tracking and organizing print traffic
    • Correspond with filmmakers, producers and distributors regarding submissions and screening materials
    • Test and troubleshoot of screening materials and equipment
    • Creation of DCPs, blu-rays, video/audio files, and other on-screen materials for screenings and events when necessary
  • Assist with technical logistics, procurement, and A/V presentation for all CFI events and festivals
    • Includes the procurement and maintenance of computers and office-related technical equipment, and providing assistance with technical issues in the office and at all CFI venues.
    • Creating and editing trailers to be used for marketing our larger events: OIAF, IFFO, and EUFF. 
  • Assist with the preparation and organizing of Ottawa International Animation Festival (OIAF) film programming
    • Process incoming entries and manage the OIAF’s database
    • Help with the coordination and logistics of the OIAF Selection committee process
    • Monitor incoming materials for programmed films
    • Prepare OIAF film programming information for publications and website

Office Location: Arts Court, 2 Daly Ave. Ottawa

Remuneration: Six-month contract (May-October) with potential to become permanent. Total gross contract pay is $20,783, alongside valuable networking and skill development opportunities.

Requirements

  • Attention to detail
  • Organizational skills
  • Self-directed, but comfortable asking questions/for help as needed
  • Previous experience with running tech for live events, screenings, presentations, etc
  • Able to work in a busy environment
  • Excellent communication skills
  • Keeps calm under pressure
  • Passion for film
  • Video editing and encoding knowledge/experience
  • This position requires working from the office

Skills and Abilities

  • A post-secondary degree or diploma in a relevant field of study is preferred but not required
  • Adobe Creative Suite experience
  • Strong computer skills (Microsoft Office, Google Workspace)
  • Knowledge/experience with web design, coding, HTML, SQL
  • Experience with film programming
  • French, other languages

The OIAF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

Deadline to apply: April 19th

Apply with your resume and cover letter below:

OIAF Development Coordinator

The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind. With an annual attendance of 28,000, the OIAF attracts artists, producers, students, and animation fans from around the world. The OIAF is run by the Canadian Film Institute (CFI), a registered charity.
This is a unique entry-level opportunity to work at a major film festival and learn on the job with an experienced and dynamic team. Take your skills to the next level while helping the OIAF to grow and thrive.

The OIAF Development Coordinator will work with the Managing Director and the Industry Manager to organize and execute all aspects of OIAF supporter partnerships. This position involves outreach and communications, sales and advertising, events management, web content updates and other tasks as required. You will work with an assistant to ensure all deliverables associated with business partnerships are fulfilled.

Office Location: Arts Court, 2 Daly Ave. Ottawa

Remuneration:
Six-month contract (May-October) with potential extension. Total gross contract pay is $20,783, alongside valuable networking and skill development opportunities.

Requirements
An educational background in film, communications, arts management, administration, or commerce would be an asset.
Previous work or volunteer experience in one or more of the following areas would be advantageous: sales, administration, event management, client relations, and front-line public relations.
This position requires being in the office.

Skills and Abilities

  • Strong attention to detail and love of organization tools.
  • Great listening and relationship management skills.
  • Some experience managing staff or volunteers
  • Strong computer literacy: the ability to quickly learn new programs/platforms and take initiative to troubleshoot.
  • Excellent client service skills, ability to be personable and enthusiastic with all supporters and stakeholders.
  • Exceptional business writing skills with attention to detail, including but not limited e-marketing, social media messaging and proposals.
  • Basic web and print layout skills are an asset including experience with Canva and WordPress.
  • Basic knowledge of Quickbooks or another accounting software program would be an asset.
  • Ability to problem-solve under pressure.
  • Advanced spreadsheet or database skills are a plus.
  • Experience with Google workspace is an asset

Responsibilities

  • Manage all aspects of the development database and track deliverable
  • Play a key role in communications between the OIAF and Festival supporters
  • Manage accreditations for all supporters and community partners.
  • Organize advertising and print materials associated with sponsorship
  • Manage logos and digital assets relating to supporter promotions.
  • Work with all stakeholders to ensure supporter-driven events are a success.
  • Onboard, train, supervise, and evaluate an assistant with care and efficiency

The OIAF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

Deadline to apply: April 19th

Apply with your resume and cover letter below:

Job Creation Program

 

What is the Job Creation Partnerships (JCP) Program?

JCP is an employment program offered in partnership by Ottawa Festival Network (OFN) and the Province of Ontario’s Ministry of Labour, Immigration, Training and Skills Development (MLITSD) to provide work experience to Ontario’s unemployed job seekers. The JCP program provides opportunities to work on projects that benefit the community or local economy while providing participants opportunities to acquire or maintain job skills, to expand a network of contacts, and to maintain an active resume.

 

 

Job Creation Program Position: OIAF Registration and Box Office Coordinator

Contract Term: Desired 26 Weeks   

START DATE:  asap

End Date:  26 weeks

Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It’s an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world.  Like working with people, organizing and databases?  This job is for you.  The OIAF Registration and Box Office Coordinator will work with artists, animation industry and the general public to handle pass and ticket sales.  You will follow a set of daily tasks to process sales, liaise with customers and make the passes.  During the Festival you will work with a team of volunteers to arrange for pass pickup and on-site sales.  

Work Schedule:  Full Time – 4 business days (32 hours per week)

Office Location: Arts Court, 2 Daly Ave. Ottawa

Remuneration:

$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).

To apply and for more details: https://www.ottawafestivals.ca/job/ab5-registration-and-box-office-coordinator-ottawa-international-animation-festival/

 

 

Job Creation Program Position: OIAF Film Operations Assistant

Contract Term: 26 Weeks

Start Date: asap

End Date:  26 weeks

Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world with an annual attendance of 28,000 and attracts artists, producers, students, and animation fans from around the world.  This is a unique opportunity to work on a major international event!  This position reports to the Director of Film Operations.

Work Schedule:  Full Time in-person – 4 business days (32 hours per week)

Work Location:  Arts Court, 2 Daly Ave. Ottawa

Remuneration:

$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).

To apply and for more details:  https://www.ottawafestivals.ca/job/ab3-film-operations-assistant-ottawa-international-animation-festival/

 

 

 

Position: OIAF Client Services Assistant

Contract Term: Desired 26 Weeks   

START DATE:  May 13, 2024

End Date: 26 weeks

Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind; with an annual attendance of 28,000 the OIAF attracts artists, producers, students, and animation fans from around the world.  This is a unique opportunity to work on a major international event! The OIAF Client Services Assistant will work with the Development Manager and Industry Relations team to plan and execute all aspects of the Festival related to community and business partnerships. This position involves aspects of outreach and communications, sales and advertising, events management, web content development and other tasks as required.

Office Location: Arts Court, 2 Daly Ave. Ottawa

Job Responsibilities:

  • Liaise with existing OIAF stakeholders and assist with coordination and/or delivery of partnership benefits including social media or marketing exchanges, Festival passes, and other promotional items;
  • Assist with a variety of event logistics tasks relating to sponsored events or other sponsorable assets;
  • Ensure that the OIAF website and other relevant Festival communications have necessary and updated stakeholder information;
  • Work with community groups and businesses on cross-promotion opportunities.
  • Assist with coordinating the needs of stakeholders and VIPs before and during the Festival to help maintain good relationships;
  • Assist in the preparation of correspondence, data management, and other clerical support tasks as needed;
  • Assist in stakeholder appreciation outreach and reports after the Festival;
  • Collaborate with other staff in different capacities as they arise.

Skills and Abilities

  • Strong listening and relationship management skills
  • Great problem-solving and prioritization abilities
  • Excellent analytical skills and attention to detail
  • Effective organizational skills and capacity to take initiative
  • Strong computer literacy: ability to quickly learn new programs/platforms and take initiative to troubleshoot
  • Excellent communication skills in English (verbal and written); French and/or other languages are an asset
  • Previous sponsorship/stakeholder, marketing and sales experience an asset
  • Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
    • An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
    • Live in Ontario
    • Legally authorized to work in Canada
    • Have one, or both, of the following criteria:
      • Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY))
      • Paid employee payroll premiums, i.e., employed in Canada, in five of any of the last ten years.

Learning Opportunities and Additional Benefits

  • Work behind the scenes of a dynamic, international film festival
  • Learn and/or level up your proficiency in platforms like Airtable, Eventive, Eventival, and more
  • Dedicated in-house seminars to learn about all aspects of event management.
  • Meet people within the local, Canadian, and international film industry

Remuneration: 

$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).

What’s Next? Forward your resume and cover letter to jobs@ottawafestivals.ca.  Put “OIAF Client Services” in the subject line.  Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please visit: https://www.ottawafestivals.ca/jobs/jcp-overview/. Ottawa Festivals welcomes and encourages applications from all eligible individuals.

 

 

Job Creation Program Position: OIAF Communications Coordinator

Contract Term: Desired 26 Weeks   

START DATE:  asap

End Date: 26 weeks

Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world with an annual attendance of 28,000 and attracts artists, producers, students, and animation fans from around the world. This is a unique opportunity to work on a major international event! This position reports to the Communications Manager

Work Schedule:  Full Time – 4 business days (32 hours per week)

Office Location: Arts Court, 2 Daly Ave. Ottawa

Remuneration:

$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).

To apply and for more details: https://www.ottawafestivals.ca/job/ab2-communications-assistant-ottawa-international-animation-film-festival/

 

Job Creation Program Position: OIAF Volunteer Coordinator

Contract Term: Desired 26 Weeks   

START DATE:  July 6, 2023

End Date:  26 weeks

Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It’s an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world.  Do you love planning parties and events?  This job is for you.  Working with the OIAF team, you will plan major events for the Festival such as the Cartoon Network Animators Picnic for over 500 people.  

Work Schedule:  Full Time – 4 business days (32 hours per week)

Office Location: Arts Court, 2 Daly Ave. Ottawa

Remuneration:

$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).

To learn more and to apply: https://www.ottawafestivals.ca/job/ab1-volunteer-coordinator-ottawa-international-animation-film-festival/

 

 

 

Position: OIAF Speaker Relations Coordinator

Contract Term: Desired 26 Weeks   

START DATE:  May 13, 2024

End Date:  26 weeks

Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It’s an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world. The OIAF Speaker Relations Coordinator will liaise with speakers and presenters participating in the OIAF’s industry events, including The Animation Conference (TAC) for industry professionals and Animation Exposé, the day of professional development programming for artists and animation students.

Work Schedule:  Full Time – 4 business days (32 hours per week)

Office Location: Arts Court, 2 Daly Ave. Ottawa

Job Responsibilities:

  • Handle communications between presenters and festival.
  • Coordinate technical, logistical, and promotional requirements and information for all presentations and workshops.
  • Assist with venue logistics and preparations. 
  • Collaborate with different departments such as Guest Services, Communications and Box Office.
  • Assist with event promotion, database maintenance, problem-solving, and monitoring during events.
  • Support the industry team in other areas where needed.

Skills and Abilities

  • Excellent communication and people skills (verbal and written)
  • Good organizational skills and initiative
  • Attention to detail and accuracy
  • Able to consistently meet deadlines
  • Adaptability and a positive attitude
  • Strong computer skills: ability to quickly learn new programs/platforms and take initiative to troubleshoot
  • Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
    • An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
    • Live in Ontario
    • Legally authorized to work in Canada
    • Have one, or both, of the following criteria:
      • Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY))
      • Paid employee payroll premiums, i.e., employed in Canada, in five of any of the last ten years.

Learning Opportunities and Additional Benefits

  • Work behind the scenes of a dynamic, international film festival
  • Learn and/or level up your proficiency in platforms like Airtable, Eventive, Eventival, various social media platforms, and email marketing tools
  • Dedicated in-house seminars to learn about all aspects of event management
  • Meet people within the local, Canadian, and international animation industry

Remuneration: 

$662 (gross) per week for 32 hours ($20.6875 average per hour) provided by the Province of Ontario.

What’s Next? Forward your resume and cover letter to jobs@ottawafestivals.ca.  Put “OIAF Speaker Relations Coordinator” in the subject line.  Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please visit: https://www.ottawafestivals.ca/jobs/jcp-overview/. Ottawa Festivals welcomes and encourages applications from all eligible individuals.

 

 

Position: OIAF Pitching & Industry Events Coordinator

Contract Term: Desired 26 Weeks   

START DATE:  May 13, 2024

End Date:  26 weeks

Summary: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It’s an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world. The OIAF Pitching & Industry Events Coordinator will help manage the logistics of industry events at The Animation Conference (TAC), with a focus on promoting and coordinating TAC’s pitching events, Fast Track and Pitch THIS!

Work Schedule:  Full Time – 4 business days (32 hours per week)

Office Location: Arts Court, 2 Daly Ave. Ottawa

Job Responsibilities:

  • Work with the OIAF industry team to promote and raise awareness of the pitching events at TAC, including circulating a call for submissions to the pitch competition, Pitch THIS!
  • Manage Pitch THIS! Submissions and support the preselection team in their deliberations.
  • Conduct outreach to industry professionals, including buyers and executives.
  • Oversee Fast Track meeting pairings and manage the scheduling system used for networking meetings
  • Handle communications with all pitching events participants, including buyers, development executives, Pitch THIS! Semi-finalists, and jurors.
  • Support the industry team during the Animation Exposé Career Fair.
  • Assist with industry research and outreach, general promotion on social media and targeted marketing campaigns, database maintenance, problem-solving, and monitoring during events.
  • Work with other staff and take on other appropriate projects.

Skills and Abilities

  • Excellent communication and people skills (verbal and written)
  • Good organizational skills and initiative
  • Attention to detail and accuracy
  • Experience in event and project management
  • Experience working in customer service is an asset
  • Able to consistently meet deadlines
  • Strong computer skills: ability to quickly learn new programs/platforms and take initiative to troubleshoot
  • Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
    • An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
    • Live in Ontario
    • Legally authorized to work in Canada
    • Have one, or both, of the following criteria:
      • Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY))
      • Paid employee payroll premiums, i.e., employed in Canada, in five of any of the last ten years.

Learning Opportunities and Additional Benefits

  • Learn what it takes to run a large international film festival
  • Learn and/or level up your proficiency with platforms like Eventive, Eventival, Airtable, various social media platforms, and email marketing tools
  • Dedicated in-house seminars to learn about all aspects of event management
  • Meet people within the local, Canadian, and international animation industry

Remuneration: 

$662 (gross) per week provided by the Province of Ontario ($20.6875 based on 32 hours per week).

What’s Next? Forward your resume and cover letter to jobs@ottawafestivals.ca.  Put “OIAF Pitching and Industry Events Coordinator” in the subject line.  Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please visit: https://www.ottawafestivals.ca/jobs/jcp-overview/. Ottawa Festivals welcomes and encourages applications from all eligible individuals.