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Volunteering with the OIAF |
Thank you for your interest in Volunteering
for the 2019 Ottawa International Animation Festival!
This Festival is one of a kind, attracting movie buffs, art lovers, filmmakers, and cartoon fans from around the world, bringing them together in one place, for one special event, once a year. An event of this scale would not be possible without the enthusiasm, commitment, and hard work of the volunteers who support the Festival every year.
Why Volunteer with the OIAF?
Do you want a fun way to get involved with the festival?
Maybe you'd like to increase your volunteer hours so that you can finish up a school credit?
Or maybe you've heard (correctly) that if you work two full shifts (approximately 8 hours) for the OIAF,
you get FREE access to the screenings and talks at this year's Festival!
Perhaps you just know that you're going to be bored in September?
Well, look no further than the OIAF to solve all your problems!
Being a Volunteer with the OIAF presents some excellent opportunities and benefits:
- Get a FREE volunteer pass to attend screenings & workshops
- Get a FREE OIAF 2019 t-shirt
- Learn about the world of animation film
- Make new friends and network connections
- Take a step out of day-to-day life
- Experience the joy of giving
- Have a lot of fun
- Learn & develop new skills
- Use existing skills in new and exciting ways
HOW TO VOLUNTEER:
1. If you haven’t already done so, REGISTER an OIAF account through the link found at the top of the webpage.
You will receive a confirmation e-mail. Click on the link in the email (this step is important!) and it will take you back to the website to complete your personal profile.
2. When the Volunteer Form is OPEN, simply Log into your account, and click on “Volunteer Status.”
If you've completed your registration, you will recieve an email when the Volunteer Form is OPEN. (Usually in mid-July)
3. Fill out the Volunteer Form indicating your availability and volunteer position preferences then SUBMIT!
You should receive an email confirming that you have registered as a volunteer.
4. Within a few weeks you will receive an e-mail or telephone call to register and confirm your assigned shifts.
Stay tuned with the volunteer resources and OIAF social media for more details about the festival in the weeks leading up to the start!
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Are you... FRIENDLY? CONFIDENT? MATURE? RELIABLE? ORGANIZED?
The OIAF has OPEN Volunteer Leadership Roles!
For those looking to take on more substantial volunteer roles at the Festival, we will be recruiting for several key leadership positions. These positions are best suited for repeat volunteers, people with expertise in certain fields, or those who want to gain experience and beef up their resumes. Volunteer Leaders must have more time and flexibility than regular volunteers, as these positions span several days/hours. Being friendly, confident, mature, and reliable is a must!
Feel free to take a look at the Leadership Positions available below, and if you are interested in applying, please send your resume and position(s) of choice to
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as soon as possible!
ASSISTANT SPECIAL EVENTS COORDINATOR - OPEN
Parties and special events are a huge part of OIAF. Work directly with the Special Events Coordinator in the office and on-site at some amazing parties!
Days/Hours: Late August/early September to early October, shifts to be determined
Requirements: Willingness to run around and do what needs to be done, flexibility, available most nights during Festival Week (Sept 25 to 29), have own transportation, SmartServe is an asset
Responsibilities: Assist with logistics and collection of supplies, prepare and post signage for each event, maintain constant communication with other teams to ensure successful execution of events, be on location for most parties to ensure that everything runs smoothly (and to troubleshoot as needed), handle a variety of other tasks that will pop up when least expected!
CHEZ ANI CAFÉ TEAM LEADER - OPEN
Chez Ani Café is set up in the Arts Court Building and will be open for the duration of the Festival, serving coffee, snacks, and alcoholic beverages.
Days/Hours: Wed Sept 25 to Sun Sept 29, 8:00am to 9:30pm (you will not be scheduled for the entirety of these hours, but your shifts will be within these hours)
Requirements: SmartServe, experience with serving/bartending, personable, energetic, able to multi-task, able to delegate
Responsibilities: run the cafe - train volunteer bartenders/baristas, keep cafe organized, handle cash and debit transactions, provide excellent customer service
ASSISTANT VOLUNTEER COORDINATOR - FILLED
The OIAF wouldn’t be the same without its dedicated team of volunteers. Work directly with the Volunteer Coordinator on-site and in the OIAF Office!
Days/Hours: Early September to early October, shifts to be determined
Requirements: Willingness to learn, personable, able to delegate, flexibility, willing to do a variety of tasks, and lots of availability during Festival Week (Sept 23 - 29) is a huge asset!
Responsibilities: Help coordinate volunteer shift schedule, assist with volunteer orientation, oversee volunteers, delegate tasks, prepare volunteers passes, answer phone calls/emails, be willing to complete the plethora of unforseen tasks that will come up during Festival Week!
TAC ASSISTANT - FILLED
TAC (The Animation Conference) is held at the Fairmont Chateau Laurier, brings together key players in North American and international markets, and provides a forum for active networking, practical information exchange, and trade in a comfortable and intimate environment. If you want to produce animation and meet people in the industry, this is the position for you!
Days/Hours: Tues Sept 24 to Fri Sept 27, 7:30am to 5:30pm
Requirements: Professional demeanour, casual business attire, able to work independently, leader, excellent at multi-tasking
Responsibilities: Assist Festival staff with pre-event logistics and move-in, supervise volunteers, delegate tasks, assist with registration, make sure everything is running smoothly, assist wherever necessary, help with move-out at the end of the conference
ANIMATION EXPOSÉ TEAM LEADER - FILLED
Animation Exposé is a full-day event, hosting a number of talks and screenings on various topics pertaining to animation, and is an opportunity for those looking to break into the industry, as well as fans, to get to look behind the scenes of the industry.
Location: National Arts Centre
Day/Hours: Sat Sept 28, 8:30am to 6:30pm
Requirements: responsible, personable
Responsibilities: Assist Festival staff with event logistics, train volunteers, oversee and delegate tasks to volunteers, interact with and assist guests
AIRPORT GREETER TEAM LEADER - FILLED
The Festival receives a large number of international guests at the beginning of Festival week, and we need your help greeting them as they arrive in Ottawa. You will be in charge of a team of greeters, who will welcome guests and escort them to our Festival Drivers, so they can be shuttled to their destination.
Location: Ottawa International Airport
Days/Hours: Mon Sept 23 to Wed Sept 25, hours will vary
Requirements: Friendly, personable, welcoming, able to delegate
Responsibilities: Retreive the day's flight schedule and signage for each guest from Guest Services. Assign team to locations (you work in a team of three; one in domestic arrivals, one in international arrivals, and one at our Kiosk), oversee and ensure that guests and luggage get to the drivers in a timely manner. Anticipate flight delays and plan accordingly. Maintain constant communication with Guest Services Coordinator.
VIRTUAL REALITY TEAM LEADER - FILLED
Virtual Reality Stations will be open throughout the Festival at the Arts Court Building, giving Festival-goers the unique opportunity to try out state-of-the-art technology.
Days/Hours: Thurs Sept 26 to Sun Sept 29, 10am to 9pm (you will not be scheduled for the entirety of these hours, but your shifts will be within these hours)
Requirements: familiarity with VR systems, technical experience/able to troubleshoot, personable
Responsibilities: train volunteers to use and troubleshoot VR equipment, oversee all volunteers and locations, ensure everything runs smoothly, assist guests as needed
INGENIUS JR DAY TEAM LEADER - FILLED
InGenius JR Day is a full-day event dedicated to teaching kids and youth about the many wonders of animation through special workshops and screenings made just for kids. The OIAF is looking for a Team Lead to help with conducting the volunteers on site for the day and assisting with workshops and visitor inquiries as needed.
Location: Ottawa Art Gallery
Day/Hours: Sat Sept 28, 8:30am to 8:30pm
Requirements: responsible, friendly, enthusiastic, enjoys working with kids
Responsibilities: Assist Festival staff with event logistics, train volunteers, oversee and delegate tasks to volunteers, interact with and assist kids, youth and families
ANIMATORS’ PICNIC TEAM LEADER - FILLED
The Animators’ Picnic is a festival favourite with big industry names in attendance. Guests at this Passholders-only event enjoy a complimentary lunch and a pumpkin carving contest.
Day/Hours: Fri Sept 27, 8:30am to 5:00pm
Requirements: SmartServe, experience overseeing a team, responsible, First Aid/CPR an asset
Responsibilities: Assist with event coordination, train and oversee volunteers, delegate tasks, oversee break schedule and ensure that volunteers actually take a break, resolve issues as needed
NIGHT OWL TEAM LEADER - FILLED
Night Owl is a late-night party filled with music, gaming, animation, drawing, and drinks, and is a chance for festival attendees to let loose after a busy few days. This year we are taking over the Arts Court!
Day/Hours: Sat Sept 28, 6:00pm to 3:00am
Requirements: own transportation home, SmartServe, able to work in a fast-paced and highly stimulating/energetic environment, able to multi-task
Responsibilities: Assist with event coordination, oversee and delegate tasks to volunteers, assist guests as needed, handle any issues that arise, ensure volunteers have a break.
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High School Animation Ambassador! |
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The OIAF is offering high school students the unique opportunity of becoming a high school representative for the
2019 Ottawa International Animation Festival as an Animation Ambassador!
Help build the excitement leading up to the event by helping us promote it at your high school!
There are so many exciting opportunities for Teens to get involved with the festival beyond the regular programming and screenings for general attendees. With tons of workshops and Behind-the-scenes opportunities that focus on celebrating Animation for our Young Audiences, we need your help getting other students involved in volunteering with (or attending) the OIAF.
As an Ambassador, all you have to do is tell everyone at school about the festival and promote all of the cool programs we have for Teens. We will give you all of the tools and resources you need to make the festival stand out!
WHY BECOME AN AMBASSADOR?
The Animation Ambassador will receive a FREE PASS to all OIAF events!
This allows you to take in all of the great screenings and programs throughout the entire event.
You also get the opportunity to beef up your resume and be part of the largest Animation Festival in North America!
Pretty awesome, eh?
If you think you would make a great Animation Ambassador, please send an email to
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describing why you would like to be selected.
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