Rules and Regulations
Submissions

 

 

QUALIFICATION FOR ENTRIES: Only works completed after May 25th, 2018 will be accepted.

 

 

TECHNICAL REQUIREMENTS: Film works submitted for selection must be presented as a URL link to a streaming video source. No downloads. The link must be active until the end of July

 

VR submissions can be presented either as a URL link to a streaming video play-through, or as a URL link to a VR build file. The link must be active until the end of July. Supported platforms are Oculus Rift, HTC Vive, and Samsung Gear VR only. 

 

OFFICIAL LANGUAGES: The official languages of the Festival are English and French. The Festival requires all submissions to include English subtitles where applicable. 

 

REGISTRATION AND DATES: No registration fee is required. The entry form and final preview URL must be submitted online by 11:59 PM (Eastern Standard Time) on May 31st, 2019. The entrant must include the director's biography, director’s photo (300 dpi) a minimum of 3 stills (300 dpi) and a trailer from the film where applicable. These files can be uploaded online, submitted on disc or This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

 

DEADLINE FOR RECEIPT OF FILES FOR SELECTION: Copies of works submitted for selection must be added to your entry form on or before May 31st, 2019. Works sent after this date will not be accepted. Blank entries and broken or incomplete URL links will not be considered. 

 

SELECTION: Each entry is considered for the Official Competition and the out-of-competition Panorama screenings. The Festival Selection team will choose the films to be screened in competition and panorama. Works will be judged within their category for conceptual, technical and aesthetic innovation and excellence. 

 

NOTE: The OIAF Festival Selection team reserves the right to switch a film's category if they feel the film is better suited to another category. 

 

 IF YOUR WORK IS SELECTED... 

 

REQUIREMENTS: Directors or Producers must provide HD Quicktime digital video files (MOV files only, no MP4) no leader. The Festival also requires a Director bio, photo (300 dpi), three (3) CMYK 300 dpi film stills, and a link to the film trailer where applicable. 

 

Directors or Producers of films selected for Official Competition and Panorama have the option of sending a DCP copy as long as an .mov file is also provided for non-DCP equipped venues

 

In cases where a Quicktime file only is provided, the OIAF may create a DCP to ensure quality and stability at a specific venue. Any DCPs created will be optionally available to filmmakers at a competitive rate after the Festival if they wish to keep the copy for future use. 

 

NOTE: The Festival does not accept 35mm, BetacamSP or any other tape format as a screening copy. 

 

If the Festival Office does not receive the required presentation copy in the proper format on or before August 8th, 2019, the selected work will be withdrawn from the competition or panorama program.

 

 

NOTE: The screening copy must have either an English dialogue track or have English subtitles. The entrant or producer must also provide an adequate supply of stills and documents to allow the festival to promote the film properly. 

 

FEATURE FILMS: By submitting your film to the selection process you agree to accepting screening fees no greater than those outlined in the IMAA Fee Schedule ($263 CAD for the first screening and $131 CAD per screening thereafter). If selected for competition the Festival cannot pay fees higher than the above amounts. 

 

TRANSPORTATION AND INSURANCE: The Primary Contact is responsible for the transport costs, insurance charges and customs fees incurred when shipping material to the Festival. The Festival is responsible for the costs incurred with the return of material to the Primary Contact. However, due to budgetary limitations, the material will be shipped via SURFACE MAIL. Filmmakers requesting the return of materials via courier must incur the cost themselves. 

 

No entered material can be returned or loaned during the festival. Any filmmaker requiring his or her work for private use during the festival is asked to bring a separate copy. The Festival will be responsible for storage and insurance costs of the hard drives only between the time drives are taken into care and the time they are handed to the carrier. In case of loss or damage to a hard drive the obligation of the festival is limited to the replacement value. 

 

COMPOSITION OF PROGRAMMES FOR OFFICIAL COMPETITION: The OIAF Festival Selection team will define the order and composition of the programs presented in the Official Competition and the overall program schedule. Short programs submitted on digital formats will be duplicated onto Competition-specific compilations for screening purposes only, and will not be made available beyond such purposes. 

 

INVITATIONS: Invitations are given to filmmakers with films in competition. The invitation, intended solely for the use of the film's director, includes accommodation for the span of the event. If a film is made by several directors, only one of the directors will be entitled to complimentary accommodations. The invitation is not transferable under any circumstances. 

 

ARTIST REMUNERATION: Screening fees for non-commissioned, independent works shown in competition or panorama are paid in Canadian dollars according to length as follows: 0-5 mins receive $88; 5-15 mins receive $133; 15-30 mins receive $176; 30-60 mins receive $218; 60+ mins receive $263. Unfortunately, commissioned works do not qualify for artist fee payments. We reserve the right to screen films in competition and panorama three times (one Gala, two repeats) during the Festival, with a possible fourth screening if the film is selected as an award winner or Jury Prize. We cannot pay additional fees to distributors. Films in the Commissioned category do not receive a screening fee. One director from each film in Competition will receive complimentary accommodations for their own use for the span of the Festival. All directors in competition and panorama will receive a complimentary pass for their own use.

 

 

COMPETITION JURIES: The Festival will have three juries: one international jury for the feature; one for independent, student, commissioned competitions and VR; and one Children’s Jury comprised of 6-13 year olds to judge the young audience competition finalists. All members of the international juries will be closely connected with the art of animation. The jury members will elect a president at their first meeting. Productions produced or directed by members of the jury are not eligible for entry in any Official Competition that they are judging. The decisions of the juries are final. 

 

FESTIVAL PRIZES: The juries will present the following awards: 

 

Grand Prizes 


GRAND PRIZE for Best Animated Feature 

 

GRAND PRIZE for Best Short Animation Category Prizes 

 

PRIZE for Best Narrative Short Animation 

 

PRIZE for Best Non-Narrative Animation 

 

PRIZE for Best Student Animation 

 

PRIZE for Best Commissioned Animation 

 

PRIZE for Best Virtual Reality (VR) Animation 

 

PRIZE for Best Preschool Animation Made for Young Audiences 

 

PRIZE for Best Animation Made for Young Audiences 6-12 

 

Craft Prizes 


PRIZE for Best Script 

 

PRIZE for Best Animation Technique 

 

PRIZE for Best Use of Sound 

 

PRIZE for Best Design 

 

Other Prizes 


PUBLIC PRIZE   

 

Canadian Film Institute (CFI) AWARD for Best Canadian Animation 

 

PRIZE for Best Canadian Student Animation 

 

A prize will be awarded to the best entry in each of the Competition Categories. The juries, at their discretion, may also award additional special prizes. 

 

 NOTE: The juries have the right to withhold an award in any category where no entries, in the Jury’s view, meet its standards for recognition. 

 

MENTIONS: The producers and directors of award-winning films at OIAF should mention the prize obtained, the year and the name of OIAF in the credits of their film and on all related documentation. 

 

PROMOTIONAL USE OF WORKS: By accepting these terms the entrant grants the Festival the right to show, for publicity purposes only, up to 10% of the running time of the production to a maximum of three minutes free of charge and for a period of one year from the entry date. Any other proposed use outside of the Festival will be referred by the Festival to the Primary Contact for direct negotiation. 

 

ACCEPTANCE OF REGULATIONS: By agreeing to and submitting the entry form for the Ottawa 2019 International Animation Festival, the participant accepts, without reservation, the terms of the present regulations as stated in this document.


 
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